Management Committee Briefing March 2019

Management Committee Briefing

The following points were covered at the March 2019 Committee Meeting:

The Development update highlighted:

• Cultenhove 3 project moving towards completion with first handovers due April/May 2019.
• Raploch sites 9 and 8B progressing with anticipated start date late May 2019. Delays due to revised Building Warrants.
• Johnston Avenue phase 2: a change to SEPA guidance with respect to flooding and updated flood risk model taken by the local authority has resulted in a report being undertaken. Once received this will be reviewed and considered.
• Opportunity of 40 units with Barratt is being progressed at Polmaise Road, Cambusbarron.

The Maintenance update highlighted:
• Overall reactive work increased as expected during the winter quarter.
• Contractor performance dropped in the quarter, specifically emergency gas repairs, committee expressed their concern.
• Only 5 reactive jobs (0.8%) failing to meet the “right first time” target
• Reactive maintenance spend being in line with budget and cyclical and planned works being slightly under and slightly over respectively
• Committee expressed concern about contractors not meeting our targets and staff should be inspecting major works and signing off.
• The reactive maintenance & void contract 2019-22 was approved.
• A proposal to write off irrecoverable debts relating to rechargeable repair items,  was agreed.
• Both policies were approved (Allterations and Improvements and Repairs and Maintenance).
• The Business Plan for 2018 to 2021 was agreed. This spells out the strategic and operational targets which the Association will seek to meet. AGM scheduled for the 4^th September and the Committee Away Day 14^th September.
• Committee homologated the allocation of a property to a Committee Member’s Brother.
• Health & Safety report update was noted.
• Noted the advert for the Internal Audit services was now live.
• Committee approved the delegation of recruitment to the Staffing Sub Committee. This will be amended in the Standing Orders when this reviewed later in the year.
• The SHR’s engagement plan for Forth was noted: focus on Development
• The Digital Inclusion Bid for an extension for a further 3 years was declined: the current project will end at the end of May 2019.

Grahame Cairns

26/03/19